A depot access letter can support a petroleum wholesale license application, but its value depends on what it actually confirms. The strongest letters are specific, authorised and consistent with the applicant’s proposed business model.
Identify the correct parties
The letter should use the applicant’s correct legal name and identify the depot or storage provider accurately. Where relevant, registration details and the physical location of the facility should be clear.
Confirm authority
The person signing the letter should have authority to speak for the facility or operating entity. A letter from an unauthorised intermediary can create avoidable verification problems.
Describe the intended access
The wording should explain, at a high level, that the facility is willing to consider or provide storage access subject to the applicable commercial and operational conditions. It should not overstate capacity or create an unconditional commitment where one does not exist.
Reflect product and capacity realities
The facility should be suitable for the intended petroleum product and the proposed arrangement should be realistic in relation to available capacity and existing commitments.
Use applicant-specific wording
Generic letters copied across multiple applications are weaker than client-specific documentation. The letter should relate to the actual applicant and intended relationship.
Keep the broader application consistent
A depot access letter should support the same operating model described in the business plan, application form and related commercial documents. It should not contradict a supplier-direct model or other distribution structure.
Related reading
- Petroleum Storage for Wholesale License Applications
- How Fuel Wholesalers Can Secure Credible Depot Access
Storage Partners coordinates applicant-specific depot access documentation with participating facilities. Learn more about Depot Access Letters.
General information only; requirements and regulatory expectations may vary by application.
